Productivity is a critical factor that affects success in today’s fast-paced environment. We now have access to a wide range of tools and resources thanks to the quick progress of technology, which can help us increase productivity. Nevertheless, with so many choices, it can be not easy to know where to begin. We’ve put together a list of the best Top Tech Tips For Productivity to get you going.
The 8 Best Top Tech Tips For Productivity You Should Know
1. Purchase an extra monitor
According to a study, employing two monitors can help workers do so much more than it’s like adding dozens of extra workdays to the year, says Scott Kendall of Outhouse IT. “When it comes to productivity, there’s practically nothing that compares to having a second monitor,” he says. If you’re limited to just one, upgrading to a bigger display will also boost productivity. It’s is an ideal Top Tech Tips For Productivity.
2. Save files on the cloud
Use the cloud to store your files rather than your hard drive or even a flash drive. Killer Aces Media CTO Gregory Go suggests “using the cloud for your files does three important things: you can access the files from anywhere, on any device; you can share and give others the permission to make edits and collaborate; and you don’t have to remember to bring your files with you or even to save your changes because it does that automatically.”
Also, you are shielded from system failures, which could leave your machine with lost files. For your documents, there are straightforward, user-friendly online platforms like Google Docs, Dropbox, and OneDrive.
3. Discover your ideal to-do app.
To-do lists “should be lovely to look at, easy to arrange, and have an understandable hierarchy,” according to app ranking website The Sweet Setup. For Android or the iPhone, there are many excellent free task-management applications. While some IT workers choose Todoist ($29 a year for pro) or Any.do ($2.99 per month for pro), others prefer Wunderlist ($4.99 per month for pro). You can share and assign tasks to others and access your lists from anywhere because they all keep your chores in the cloud.
4. Keep up with software updates
The fourth Top Tech Tips For Productivity is always to keep up with the news. Regular upgrades may not seem like a productivity hack, but John Barlow, an IT specialist in the insurance industry, argues you should. “New features that save time or money are frequently incorporated into new versions. For instance, newer versions of Windows now allow you to zip and unzip files, when previously you needed to download a separate program to do so.
5. Properly Manage Your Contacts
Address books are great, but scrolling through an alphabetical list if you can’t recall the name of the person you need to email is a waste of time. The free Humin app retrieves contact information from your social media accounts and emails, enables you to search your contacts based on who they are, where they work, or other criteria, and displays connections you share. It functions as a private social networking system for your connections, which is ideal for IT professionals who need to communicate with a lot of people but don’t have time to look through business cards.
6. Maintain Your Focus
Several IT professionals claim to use tools to help them stay focused on the task at hand instead of becoming sidetracked by the Internet, their phones, or even other work responsibilities.
According to software design engineer Gareth Morgan, who uses the Chrome extension Strict Workflow, “I use Strict Workflow as I have zero willpower on the Internets.” Strict Workflow sets a timer for 25 minutes of concentrated work, interspersed with five minutes of breaks. Software developer Aaron K., who works in the advertising sector, utilizes separate browsers to maintain concentration. “I always use two different browsers, one of which is open and contains my work while the other is closed.
The second is for private items. I routinely close it and have it configured to remember my tabs, so I can open it again and start up where I left off when I need a mental break, he claims.
7. Realize Where Your Time Is Going.
You must keep track of your minutes and hours if you want to use your time effectively, just as a financial budget would fail if you don’t know where your dollars and cents are going. Time trackers are even more important for IT consultants who must bill every minute of labor to a specific client.
With the help of the app, you may clockwork in the field while using a mobile device and store project lists online. Brad T., an IT specialist from Wisconsin, prefers the Task Timer extension for Chrome. Erik Purins, the build manager, swears by the team time tracker Toggl (free or $5–$59 per month for pro), which he uses to provide weekly reports on his time management. Toggl syncs to the cloud in real-time whether you’re using it on a phone or a desktop, allowing you to keep track of how much time you’ve spent at work or on the go.
Technology offers many tools and resources that can help you boost productivity. By using the Top Tech Tips For Productivity mentioned above, you can streamline your workflow, reduce manual work, and stay focused on your goals. However, it’s crucial to find the tools that work best for you and your specific needs.